For USACE construction contractors
Stop re-typing: RMS data into Procore.
Push your RMS exports straight into Procore. Submittals, RFIs, daily logs, QA deficiencies, and QC tests — kept in sync, with attachments, in minutes instead of weeks.
Free during beta for early adopters.
The double-entry tax on every USACE project.
You log everything in RMS because the government requires it. You also log everything in Procore because that's where the project actually runs. So your team types the same submittal twice — once in RMS, once in Procore — including the QA codes, the dates, the responsible contractor, and the transmittal PDFs.
A 2,000-submittal job means roughly 100+ hours of pure data re-entry before anyone has touched Procore for collaboration.
How it works
Export from RMS
Standard RMS exports — Submittal Register, Transmittal Log, RFI Report, Daily Logs, Deficiency Items, QC Test List — whichever ones apply. Plus your folder of transmittal PDFs.
Review the diff
The app compares your export against what's already in Procore and shows you exactly what will change: new submittals, QA code updates, date corrections, files to attach. Nothing has been touched yet.
Apply
One button. The app creates new submittals, attaches your PDFs, updates fields, and saves a baseline so the next sync only shows what changed since.
What it imports
Six RMS data sources, six Procore tools. Pick and choose per sync.
- Submittals
- Section, item, revision, type, paragraph, QA/QC codes, dates, responsible contractor, status (mapped from QA code).
- Transmittal PDFs
- Uploaded to Procore Documents and attached to the right submittal automatically. Revisions linked to parents.
- RFIs
- Questions, official responses, file attachments.
- Daily Logs
- QC equipment, labor, and narrative entries. Vendor matching for labor.
- Observations
- QAQC deficiency items mapped to Procore Observations with location matching and auto-create.
- Inspections
- QC test results as Procore Inspections under an auto-created project template.
Why it's different
Built for the way RMS actually works.
Naming conventions, transmittal numbering with revisions (01 50 00-1.2), QC vs QA distinction, government-vs-contractor date fields — everything is mapped without configuration.
Idempotent by design.
Run it weekly. The app stores a per-project baseline of what's already in Procore and only pushes what's changed since. No duplicates.
Embeddable.
Install once and access from inside Procore as a Full Screen App — no separate login, project context auto-detected.
Transparent.
Every sync shows you exactly what will change before you commit. Cancel at any point. Reset the stored baseline anytime.
Built on Dobbins
Dobbins Air Reserve Base — Security Forces Facility
USACE Savannah District. The RMS Importer was built and used here, then generalized. Migration handled the full register and history without manual touch-up.
- 2,280
- Submittals
- 1,166
- Transmittal PDFs
- 8
- Custom fields
- Weekly
- Sync cycles
Pricing
One price per active Procore project. Annual subscription.
- Unlimited submittals, RFIs, daily logs, observations, and inspections imported per project
- Unlimited file attachments
- Weekly (or as-needed) sync runs
- Email support — typical response within one business day
- All future updates and new tool modules
Free during beta for early adopters who agree to a short feedback call. Limited slots — contact us if interested.
Volume discount for prime contractors running multiple jobs — contact us for pricing past four active projects.
ROI math: a typical 2,000-submittal job represents roughly 100 hours of double-entry. At any defensible loaded contractor rate ($75-150/hr), the tool pays for itself before the first weekly sync.
Frequently asked
- Does it work with non-USACE projects?
- The app is currently optimized for RMS exports (the USACE format). If you're using a different submittal system, contact us — we'd like to know.
- What happens if RMS and Procore disagree on a record?
- RMS is treated as the source of truth. The app shows you the diff before applying anything; you can deselect any row you don't want overwritten.
- Will it delete submittals I've removed from RMS?
- No. The app flags removed items for review but never auto-deletes from Procore.
- What about my data?
- We keep a baseline of the records we've synced so we can detect changes on the next run. The fields stored are the ones we compare against — nothing more.
- Can I uninstall and remove all my data?
- Yes. There's a 'Reset Stored Data' button inside the app (per-project), or email support and we'll purge everything.